How to Keep Control of Your Media Interview

I was two beers into my weekend last Friday when a reporter
from the West Coast called to confirm something with me. I
had spoken to her a few days earlier for about twenty
minutes, talking about a subject I knew pretty darn well.

“OK, so, I just want to make sure I got this right. You
worked with John Doe [not his real name] and did business
with him?” the reporter asked.

“No,” I said, “we were in the same business at the same time
and crossed paths every so often. I had no relationship with
him though and he probably has no recollection of me.”

“Great, gotcha,” the reporter said.

Gotcha indeed, because when the story was published, it
sounded as if I was the guy’s best friend.

The error I committed occurred during our original phone
call. I spoke too fast, went off on tangents, and I did not
qualify some of my remarks. In the end, the reporter burned
me, but I lit the fuse.

One of the joys of writing this column is that it helps me
think through my own public relations issues. By putting
ideas down on paper (OK, a computer screen), I’ve helped
improve my own PR skills immensely. I still have some work to do, but I’m getting there. As such, this week I’ve come
up with a set of rules for dealing with reporters on the
phone. Hopefully, I can follow them.

1. Speak Slowly

Unfortunately, journalists are not stenographers and they
sometimes have a hard time keeping up with what you have to
say. When speaking to a reporter, act as if you are leaving
an important voicemail message for someone to ensure what
you say is accurately reflected.

2. Pause

After you’ve said a mouthful, take a few moments to breathe
and let the reporter catch up with what you have said. A
moment of silence can be golden for a reporter who is
desperately trying to type or write down the pearl of wisdom
that has just left your mouth.

3. Be Kind, Rewind

Don’t be shy about repeating something you just said if it’s
something you feel should be emphasized. This, again, helps
ensure the accuracy of your comments. It also helps the
reporter remember what you feel is the most important
element of your comments.

4. Explain, Explain, Explain

Some reporters, especially young reporters, are wary about
asking their sources or interview subjects to explain
something. Sometimes, however, you can tell that the
reporter just does not have a clue what you are talking
about. If you feel this is the case, let the reporter know
that you are willing to walk him or her through the material
you just covered.

5. On Point

Stay on message because otherwise you will confuse the
journalist. I am the King of Tangents, which can be
problematic because those tangents tend to swing back to the
subject at hand. This then leads the journalist to believe
that everything I’ve just said was material to conversation.
As a result, some of my tangential comments end up in
stories and seem out of place.

6. Understand the Reporter’s Brain Capacity

Not all people or reporters are created equal and I have no
problem admitting that I’ve spoken to some not-so-sharp
reporters over the years. My fears tend to be realized when I
see myself quoted in a story and my quote makes absolutely
no sense in the context of the story. Don’t over-complicate
matters by giving a reporter too much information. Use
layperson’s terms as much as possible and don’t tax the
reporter’s brain.

7. Confirm What the Reporter Is Saying

My biggest fear is that a reporter will give me bad
information. It has happened before – resulting in me
looking like a dunce. If a reporter calls you and runs some
information by you, make sure that you can confirm it.
Obviously some stories will be about speculation. If that’s
the case, there’s nothing wrong with offering an opinion.
However, if a reporter calls and says, “The President called
you a skunk,” make sure that he really did.

8. Keep It to Yourself

I make a lot of off-the-record comments that are basically
asides. More and more, these off-the-record comments are
ending up in stories, though typically not as direct quotes.
I’ve learned my lesson and I’m staying on-the-record now and
keeping my off-the-record comments to myself. There’s no
reason for me, or you, to go off-the-record unless the
information you’re giving is absolutely necessary.

9. Steer the Conversation

The nice thing about being interviewed is that you are the
party giving up the information. As such, you can steer the
conversation and the story matter in a direction you want to
go. Don’t be afraid to do this, particularly if you think
the reporter is taking a lame tack. Reporters are often
looking for new directions for a story, especially if it’s a
piece their editors dumped on them and they didn’t want to
pursue in the first place.

10. End on a High Note

The last thing you say to a reporter is often the most
important thing, so end the call by saying something smart
and quotable – even if you’re just repeating something
you’ve said earlier. When reporters look at their notes or
get ready to plug your comment into a story, the last note
they’ve taken is going to be fresh in their mind.

These days, most contact between the media and sources takes
place over the phone. Hopefully these simple rules can help
you refine your phone skills, keep you from being misquoted
and have you coming off sounding smart.

Ben Silverman is currently the Director of Development and a
Contributing Editor for Indie Research
(, an independent investment
research service. Previously, Ben was a business news
columnist for The New York Post and the founder/publisher of He can be reached via email at bensilverman


This article previously appeared in PR Fuel (,
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